NexTool

Wedding Guest Calculator

Track wedding guest RSVPs, meal selections, and table assignments. Calculate per-guest costs and plan seating arrangements for your reception.

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RSVP Overview
115
115
Invited
0
Accepted
0
Declined
115
Pending
RSVP Rate: 0.0%Accept Rate: 0.0%
Guest List by Category
Bride's Family
30
Groom's Family
25
Mutual Friends
20
Bride's Friends
15
Groom's Friends
15
Coworkers
10
Meal Selection Tracking
48 standard14
Seating Overview
Expected Attending
86
accepted + 75% pending
Tables Needed
11
8 seats each
Total Seats
88
2 empty seats
Table Layout Preview
T1
8/8
T2
8/8
T3
8/8
T4
8/8
T5
8/8
T6
8/8
T7
8/8
T8
8/8
T9
8/8
T10
8/8
T11
6/8
Budget Summary
Per Guest
$150
Per Table
$1,200
Total Estimated
$12,900
86 guests
Budget Planning Tips:
  • Average US wedding cost is $150-$250 per guest
  • Catering alone is typically 40-50% of total per-guest budget
  • Plan for 5-10% no-shows even after RSVP acceptance
  • Budget includes: food, drinks, venue, rentals, favors, and service charges
Category Summary
CategoryInvitedAcceptedDeclinedPending% of Total
Bride's Family30003026%
Groom's Family25002522%
Mutual Friends20002017%
Bride's Friends15001513%
Groom's Friends15001513%
Coworkers1000109%
Total11500115100%

How to Use Wedding Guest Calculator

  1. 1Add guests by category
  2. 2Track RSVPs and meal selections
  3. 3Set table size for seating plan
  4. 4Calculate per-guest budget

Frequently Asked Questions

How many wedding guests should I expect to attend?▾

Expect 75-85% of local guests to attend, 50-60% of out-of-town guests, and 30-40% of destination wedding invitees. Plan for about 80% overall attendance.

How do I calculate wedding cost per guest?▾

Divide total reception cost (venue + catering + drinks + rentals) by expected guest count. Average cost per guest in the US is $100-300 depending on location and formality.

How many guests per table?▾

Round tables: 8-10 guests. Rectangular tables: 6-8 per side. Head table: bridal party only. Allow 5 sqft per guest for comfortable seating.

About Wedding Guest Calculator

Track wedding guest RSVPs, meal selections, and table assignments. Calculate per-guest costs and plan seating arrangements for your reception.

NexTool's Wedding Guest Calculator is completely free to use with no sign-up required. Your data is processed directly in your browser and never sent to our servers, ensuring complete privacy and instant results.

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